PARTICIPATION TERMS & CONDITIONS
As an exhibitor during Bucks Art Weeks you are joining a collaboration of Buckinghamshire artists and makers as a partner. We work together to provide this opportunity for artists and makers to show their work and sell to the public. To continue the success of Bucks Art Weeks we ask you agree to the following before submitting your application.
THE BUCKS ART WEEKS COMMUNITY
- Volunteer your assistance with the running and marketing of Bucks Art Weeks, specifically the required distribution of publicity material (particularly the brochures) around the county, and promotion of Bucks Art Weeks to ensure a successful fortnight for everyone.
- Collect your own quota of Bucks Art Weeks print materials (brochures, posters, postcards etc) on the given dates/times and from the allocated venue/s within the district that your studio is located in, or arrange for someone else to do so on your behalf. These distribution points are managed voluntarily by Bucks Art Weeks exhibitors and so need your support and help.
- Include the official Bucks Art Weeks logo in a prominent size and position preferably at the top of the page in any marketing activity (print/trails/maps/flyers/websites etc.) that you produce for your Bucks Art Weeks activity. The logo is available on the VIG web site. You should also include the Bucks Art Weeks website address - www.bucksartweeks.org.uk
- The VIG Committee reserves the right to decline entries which are deemed not to be in the spirit of Bucks Art Weeks e.g. an entry which is predominantly an advertising opportunity for an unrelated business.
- Please also ensure that the image you select for inclusion in the directory is suitable for a wider audience including children, and is in keeping with a positive Bucks Art Weeks image. It should not include any advertising material such as a banner or logo. The Committee has the right to reject unsuitable images although, thankfully, this situation rarely arises.
- Whilst every effort will be made to ensure the accuracy of information included in the Bucks Art Weeks brochure/website, VIG cannot be held responsible for any omissions or mistakes which occur.
- VIG has no responsibility for or liability from any business that may ensue from an artist’s membership to VIG or participation in Bucks Art Weeks
- VIG accepts no responsibility for or liability from consequences that may occur as a result of unsolicited marketing companies using published artist contact details from the Bucks Art Weeks website, brochure or other print to get in touch with artists. The website is a useful marketing tool for artists and the scheme as a whole, so it is live and online all year round
- Cancellation policy – if an artist decides to withdraw from Bucks Art Weeks before 31 January, we will refund up to 50% of their participation fee. Cancellations after 31 January will be non-refundable due to the costs already incurred.
- All individual Bucks Art Weeks entries will be on the basis of one person per entry. If your Art weeks venue includes or is run by two or more artists, you will need to submit your entry as an ‘artist group’ or as individual Bucks Art Weeks entries for each artist. However, if two or more artists genuinely collaborate in the production and creation of all their work then it is acceptable to apply as a single Bucks Art Weeks entry
- You must pay the full inclusion fee before the application deadline of 31January or risk your entry becoming null and void. All cheques should be made payable to ‘The Visual Images Group’ and must include the artist’s name on the reverse side although we prefer online payment by credit or debit card, Paypal, or by bank transfer.
REQUIREMENTS OF ALL PARTICIPANTS
- Membership of the Visual Images Group
- Opening your venue for a minimum of 5 days
- Ensuring you have suitable Public Liability insurance (Please note that VIG is unable to provide blanket insurance cover for home/private activities because it does not ‘organise and control’ the home/private exhibitions but is simply providing promotional services and the opportunity to meet other artists and visitors)
- Ensuring your venue complies with Health and Safety Legislation (we strongly advise you to carry out a written health and safety risk assessment for your venue.This is not as daunting as it may sound and is really a common sense review of all aspects of the premises including any demonstrations you may give identifying any potential hazards.).
- Proof checking your own entry on the web site. If you do not use email then you will receive a printed hard copy of your web entry to check
- All Bucks Art Weeks artists must notify the Bucks Art Weeks office as soon as possible if any of their contact details change during the year
- Opening for all the hours and days specified on your entry form because many visitors make special journeys.Any exceptional circumstances should be reported as far in advance as possible to the VIG Co-ordinator.
- Tick the 'Artist Present at All Times' box in Section 4 only if you are sure that you can comply with all the criteria specified.
- Your venue should be adequately staffed at all times. Each participant of Bucks Art Weeks should commit to being present in person at their venue for a minimum of 30% of its published opening hours. The only exceptions to this are for commercial Galleries for whom Bucks Art Weeks is operated as a part of their normal trading pattern. If any groups feel that they have a problem meeting these criteria, please contact the Co-ordinator.
- You should complete and return an evaluation form providing details on visitor numbers and feedback on the overall experience of the event by 31st July. (Your feedback is essential in providing us with a full picture of how the event is fairing year on year and to provide necessary information for reporting to our members and sponsors. Individual feedback is treated in total confidence and we do not report information on individual venues, only in total and by area).
- Please do not include non-participating artists or their artwork in your Bucks Art Weeks exhibition. Studios/venues exhibiting more than one artist’s work need to apply as a group or each individual artist should apply separately.
- Please ensure your studio/gallery is well presented, safe and welcoming to all visitors and/or members of the public, including the use of good, clear exterior and interior signage and directions (especially on the roadside if your studio is difficult to find).